This guide will explain the features available from the files Explore Enterprise Search page on the Focus DSPM platform.
Accessing the
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Enterprise Search page:
From the Getvisibility
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Dashboard, select the '
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Enterprise Search' section.
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Filters and
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options explained:
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Search: Use the search bar to type in a file or folder name to find specific items.
Utilise the dropdown menus to filter the files by:
File Extension: Choose from a list of file types.
Source: Select the source of the files.
Risk: Filter files based on content and the amount of user access to the file.
Keyword Hits: Filter by specific keywords using regex (regular expressions).
Group: Select a specific group that files may be associated with, such as Sensitive.
Category and Subcategory: Filter files based on predefined categories and subcategories.
Classification: Choose the classification level of the files (e.g., Public, Internal, Confidential).
Alias: Filter files by their
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Data Source aliases.
Compliance: Select a compliance regulation to see relevant files.
Flow: Filter by the data flow process, catalogued or classification.
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Trustees: Filter files accessible by specific users or groups.
Reviewing File Details:
Each file listed will have details displayed such as:
Path: The directory path of the file.
Category and Subcategory: The classification categories of the file.
Classification: The sensitivity level of the file.
Compliance Tags: Any compliance-related tags assigned to the file.
Created and Last Modified: Timestamps indicating when the file was created and last modified.
Subcategory Confidence: A confidence score indicating the accuracy of the subcategory classification.
Ingested Time: The timestamp when the file was ingested into the system.
Actions: Icons indicating possible actions to take on the file.
File Size: The size of the file.
These details can be configure by selecting the
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Column Configuration menu here:
All available columns will be listed:
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Exporting Data:
Use the 'EXPORT' button to create a CSV or JSONL download of the filtered data
Clearing Search:
Click 'CLEAR SEARCH' to reset all filters and search criteria.
File Actions:
Permissions & Access Rights:
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To view or modify the permissions and access rights of a file, click on
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the
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Actions
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menu.
A detailed list will appear showing the Security Identifier (SID), the common name associated with that SID, the
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organizational unit, domain, and the specific permissions granted.
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Manually Verify ML Classification:
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To adjust the machine learning classification of a file, click on the pencil icon under the 'Actions' column.
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A dialog box titled 'Verify ML Classification' will appear, allowing you to change:
The 'Category' and 'Subcategory' of the document.
The 'Compliance' tags associated with the file.
The 'Classification' level (e.g., Public, Internal, Confidential).
Confidence levels for the category and subcategory will be displayed, providing insight into the ML model's certainty regarding its classification.
After making changes, click 'SAVE' to apply them.
Advanced Search:
Toggle the 'Switch to advanced search' to use GQL (Getvisibility Query Language).