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Prepared By
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Reviewed By
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Date
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Document Version
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Software Version
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Ashima Agarwal
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Artem Kalaitan
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13-June-2022
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V 1
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V 2.8
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Ashima Agarwal
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25-July-2022
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V2
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V 2.10
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Ashima Agarwal
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10-Aug-2022
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V4
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V 2.10
Contents
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Login into system and navigate to the agent configuration
Login into the Getvisibilityapplication using the credentials given to you
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Compliance is the act of conforming to a company directive, rule, policy, or standard or law. Some common compliance regulations and labels are: GDPR, PII, HIPAA, PHI, PCI. Getvisbility agent gives the user two options to customise and configure compliance as per their requirements.
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Data classification is broadly defined as the process of organising data by relevant categories so that it may be used and protected more efficiently. On a basic level, the classification process makes data easier to locate and retrieve. By default, the Getvisibility classification is Public, Internal and Confidential.
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This functionality will allow the user to select which MS Office application the configuration will be applicable to.
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To verify the Configuration, open a Excel document, user will see that the Getvisibility icon on the top-right is disabled, and user will not be able to Select it
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MS Office Policies & Visual Tagging
This functionality allows the user to set various policies to enforce on documents in MS Office applications.
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This functionality will allow users to configure Outlook classification plugin.
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This functionality will allow the user to set various policies that they can enforce on emails when using Outlook.
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The final option here also is Log&Allow, where the user will be able send any attachment in the email without any warning.
The checkbox User lowers classification level of a classified email is unchecked, the user will not be allowed to lower the level of classification on the document and all the lower classification options will be disabled.
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The checkbox Inherit classification when Reply and Forward emails is unchecked. The user has the option to set the classification for forwarding/reply email and as seen below the original email is classified as internal but that is not inherited while forward/reply email is applied.
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Expert Mode
Using Expert Mode, the user can enable/disable default policies related to email by editing the agent configuration JSON.
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The above configuration says that Public type emails are blocked for sending, except for the recipient aagarwal@getvisibility.com, whom the email can be sent to but with a warning message.
Validating the configuration as below. Since all the Public emails are blocked from sending and the recipient lab user is not on the Allow or Warn list the email cannot be sent.
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If we change the recipient to aagarwal@getvisibility.com, the agent will give only a warning as the recipient was in the warn list, but the email can still be sent.
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If the recipient is changed to: aagarwal@getvisibility.com, the agent will only give a warning as the recipient was in the Warn list, but the email can still be sent.
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WriteMetadataTags :-
This property will capture the details about the agent in office applications. The below screenshot is from the config file.
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Additional feature to classify the documents/emails. Few examples are: Internal/Restricted/ External/Limited
AutoLabelling
This optional feature allows users to automatically classify with a default label all newly created documents and emails in Word, Excel, Powerpoint, and Outlook. It is possible to individually set the default label for each plugin. Users will be able to select the classification label that they wants to apply to documents and email and when there is edit or change in the file and the file is saved the selected classification will be applied. Setting Autolabelling will allow the user to not to classify the documents every time the file is printed or saved, the classification will happen automatically.
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While using Expert Mode the user has to be extra careful about small details like punctuation and formatting of the file. Error will be presented to the user as needed:
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Reports
There are two reports related to Synergy as shown below:
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For users of Getvisibility Synergy, this report gives an overview of the security related activity undertaken by users of GVClient agents. It visualises data such as: de-escalations, mis-classifications, and confidential data in infographic form to give organisation’s a quick understanding of the data their users are passing through their network.
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Agent Management
Agent Management gives the user a high-level status of all the agents installed. Details like Name of agent, the IP address and When was the agent last seen is shown on this dashboard. User can also see if the agent is Online or not. The facility to filter the agent based on Name, Health, and State also is provided.
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Administration
Pattern Matching
Using Pattern Matching UI you can view, save, create and edit RegEx patterns. These the associated rules for each pattern will be suggested to users of the agents if the RegExs are found.
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Users also have the option to ignore the suggestion and use any other values to classify.
User Management
In the User Management screen, new users can be created to access the User Interface. There are two ways to create new users:
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